Privacy Policy


We want to make sure you fully understand the terms and conditions surrounding the capture and use of your personal data. This privacy policy sets out when and how we use your personal data and describes what information we collect about you, how we use it and the rights you have in relation to the collection and usage.

If you have any questions about this privacy policy, please contact us


To exercise all relevant rights, queries or complaints please, in the first instance, contact us at [email protected] or by post,

F.A.O Data Protection Lead, Rugeley Community Church Ltd., Rugeley Community Centre, Burnthill Lane, Rugeley, Staffs, WS15 2HX

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at

The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


We may change this Privacy Statement from time to time to reflect changes in best practice, security and control and to ensure compliance with any changes or amendments to the law or other applicable legislation in the United Kingdom. Any amended version will be available on this webpage. We suggest you visit regularly to keep up to date with any changes.

This privacy policy was last updated on 23 November 2021. 


If we wish to use your personal data for a new purpose, not covered by this Privacy Statement, then we will provide you with a new Statement explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification ­–You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. However, we may charge a reasonable fee if your request is repetitive or excessive. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.


We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting and reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.


We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees or volunteers who have a business need to know. We have put in place procedures to deal with any suspected personal data breach and will notify you and any regulator of a breach where we are legally required to do so.


Your personal data will be treated as strictly confidential, we will only share your data with third parties outside of the organisation with your consent.

The exception to this is where it is in the public interest and is necessary for the purposes of:

  • Protecting an individual from neglect or physical, mental or emotional harm; or
  • Protecting the physical, mental or emotional well-being of an individual where that individual is a child or is an adult at risk.

We do use third party processors to assist with our data processing. These include but are not limited to:

  • ChurchSuite – the company that provides our cloud-based church management system
  • Thirtyone:eight – an independent Christian safeguarding charity, who conduct Disclosure and Barring Service (DBS) checks, as well as offering other safeguarding support services
  • Google Workspace – a cloud-based platform that provides cloud storage and hosts our emails (formerly GSuite)
  • MailChimp – email marketing platform that is used to build and send our email newsletters
  • TextLocal – bulk SMS platform used for SMS reminders and marketing

Wherever data is used on a third-party processor system Rugeley Community Church is still the Data Controller of that data, and the data is not used for purposes unrelated to Rugeley Community Church nor may it be re-used or transferred by the third-party processor. We will not transfer your personal information to countries outside the United Kingdom, except where we use the services of a third party who host data outside the UK. We will only use third parties who ensure that data hosted outside the UK is held in accordance with UK GDPR. Where data transfer is required outside these third parties, separate consent will be sought.


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Our website uses cookies for session management to maintain a continuous user session and for analytics through Google Analytics. A unique ID is assigned that is not linked to you or your machine individually. Your IP address is anonymised as soon as technically possible and no identifiable data by way of IP address is disclosed to Google.

Cookies allow websites to respond to you as an individual and let us tailor our website to your needs, likes and dislikes by gathering and remembering information about you. We use cookies to help us to provide you with a better website. If you would like to know more about cookies, or would like to disable cookies in your browser settings (i.e. refuse cookies), please visit


Where we have your consent, we may also use your personal data for marketing purposes, which may include contacting you by phone, email, text message or post with information and news of services you may be interested in. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection legislation and the Privacy and Electronic Communications Regulations 2003 (PECR), and you will always have the opportunity to opt out.